Job Overview:

Our Riyadh office is seeking a reliable and versatile Office Administrator to oversee day-to-day operations, provide administrative support, manage financial and logistical tasks, and foster a welcoming, professional environment. This role is essential for ensuring efficiency in office operations and supporting our training and consulting activities.

Key Responsibilities:

• Front Desk & Visitor Management:
  • Welcome visitors, clients, and training participants with professionalism and direct them to their respective training rooms.
  • Handle front desk inquiries, answering and directing phone calls to the appropriate team members.
• Administrative Support:
  • Manage office communications, responding to phone and email inquiries promptly.
  • Maintain the office calendar, coordinating bookings for meeting rooms, hotel accommodations, and related travel logistics.
  • Oversee office supplies, ensuring stock availability and ordering as necessary.
  • Assist with purchasing office materials, equipment, and other resources as required.
• Logistics & Vendor Coordination:
  • Liaise with vendors and service providers for office maintenance, equipment servicing, and any subcontracted tasks.
  • Arrange PRO-related services, including visas, legal documentation, and permits as needed.
  • Organize and coordinate logistics for office events and client meetings, ensuring all requirements are met.
• Financial Administration:
  • Manage petty cash, track expenses, and maintain accurate financial records.
  • Coordinate vendor payments and manage office-related invoices in compliance with company protocols.
• Office Maintenance:
  • Ensure that the office remains clean, orderly, and presentable at all times.
  • Report any maintenance issues promptly and coordinate with vendors for necessary repairs or services.

Qualifications:

• Proven experience in office management, administration, or a similar role.
• Strong communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders.
• Proficiency in multitasking and prioritizing responsibilities in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Teams).
• Fluency in English is required; Arabic proficiency is highly preferred.
• Saudi nationality is preferred.
• Familiarity with PRO-related tasks is an advantage.

We encourage professionals with a strong commitment to excellence and a comprehensive skill set in office management to apply for this dynamic role.